Opportunities

Job Title:                     Operations Manager

Status:                         Part-Time (15-20hrs. per week): Non-Exempt

Reports To:                 Executive Director

Salary Range:             $25/hr.

Position Description:  APC’s Operations Manager (OM) oversees day-to-day operations at Paulsdale, working with staff to optimize workflow at both the on-site and virtual offices. The OM is the primary contact with external vendors. They report directly to the Executive Director, but work closely with all staff, volunteers, and the API board and its committees. This is a part-time position with no benefits offered.

Major Areas of Responsibilities: 

Office Management

• Oversee the day-to-day operations at Paulsdale and the virtual office, ensuring the most efficient workflow by promoting internal processes and systems
• Serve as main point of contact with service support – e.g.: external controller, IT consultant, janitorial/repair service, insurance agent, other property services
• Assist with general office upkeep
• Manage APC’s general email account, forwarding messages to the appropriate individual and answering general questions as needed
• Process all mail and packages and gift shop orders in a timely manner
• Maintain organizational master calendar
• Assist ED with general administrative duties including organization entity management and upkeep
• Other duties as assigned

Support Board Calendar Coordination

• Maintain Board calendar and communications regarding meetings, events, etc.
• Utilize Board Effect system and train new Board Members on its functionality
• Other duties as assigned

Site Maintenance

• Oversee property maintenance, scheduling vendors including cleaning services, lawn care services, etc.
• Oversee site rentals and schedule additional support staff if needed
• Oversee gift shop purchasing and inventory management
• Other duties as assigned

Financial Management Support

• Supports external controller in administration of basic bookkeeping responsibilities such as processing invoices, reimbursements, checks and deposits as needed
• Oversee bank deposits in tandem with the accounting team
• Other duties as assigned

Job Requirements:

• Effective organizational skills and attentiveness to detail
• Effective time management with the ability to manage multiple projects
• Proficiency with current Microsoft Office products
• Valid driver’s license and reliable transportation
• Ability to prioritize myriad tasks
• Ability to climb stairs, lift and carry 25 pounds
• Ability to prioritize customer service, volunteer, and donor support
• Interest in and support for women’s history and contemporary issues
• Flexibility and readiness to support the team
• Readiness and ability to represent APC’s mission at public occasions and networking events

Working Conditions:

This is a part-time, hourly position with no benefits offered. Some evenings and weekends are required. APC provides a flexible, collaborative work environment and offers employees the chance to make a difference in the community. The goal of this position is to support internal and external contacts, ensuring an efficient and enjoyable work environment for all.

Qualifications:

• Bachelor’s degree or equivalent professional experience
• 3-5 years’ work experience in operations support, office management or other administrative roles
• Knowledge of women’s history, contemporary women’s/girls’ issues preferred
• Good written and oral communication skills

To Apply: Please email a resume with a brief description about why you are interested in this position to Rachael at rgrupisan@alicepaul.org by 10/2/2026.